Does an upcoming project for your company or organization give you a sense of dread? Do you constantly find yourself worrying about the time, money, and quality of your projects?
What you need is a project manager!
Simply put, Project Management (PM) is an industry dedicated to helping organizations achieve their project goals. They have perfected the art of completing complex tasks in a timely and cost-effective way. They use proven techniques that achieve results. Professional Project Management services can also alleviate stress for employees in your organization.
So, why don’t all organizations use outsourced Project Management services? There are several reasons. Some don’t exactly understand the many roles and responsibilities that a Project Manager can take on. Others believe PMs cost too much overhead, or that they can fulfill these responsibilities themselves. We will address these concerns below, so you can see the true value a PM can bring to your projects.
What does a Project Manager do?
PMs come with a wide variety of skillsets and each one is a little different from the other in terms of their approach. However most excel in organization, budgeting, scheduling, and being able to manage the various groups involved with keeping a project running smoothly. Just a sample of the responsibilities of Project Management includes:
Negotiating project responsibilities with important staff such as Managers and Directors
Negotiating with and managing project vendors
Managing communication between departments and individuals involved with the project
Managing the project budget
Organizing and tracking materials and deliverables
Prioritizing tasks and scheduling efficiently to keep a project on time
Taking responsibility for the quality, costs, time, resources, scope, and risks involved
How valuable is Project Management?
One of the top concerns for organizations that consider a PM is the price. It’s not uncommon to hear worries about overhead costs. However, once you see the value in Project Management, it’s easy to see why you will end up saving money and time in the long run.
Experience equals time and money saved.
PM’s will apply their wealth of knowledge and strategy to develop a project plan that will meet your project goals. This means it is less likely you will encounter major setbacks with your planning. If you leave your project in the hands of someone who is inexperienced, you run the risk of encountering road blocks caused by inadequate planning. Furthermore, if you leave Project Management up to a staff member, you greatly increase their workload which adds undue stress and could result in their daily work becoming less satisfactory due to increased responsibilities.
Effective risk management means savings.
It’s logical to expect some risks or delays, especially in a large project with many people and resources to manage. A PM is skilled in creating accurate risk predictions so they can have alternative solutions prepared when the unexpected occurs. They can also identify weak points in your existing strategies, strengthening them to eliminate costly hazards before they even happen!